Vendor's Guide to Procurement

How can my company do business with the City of Wilmington?

Vendors should register by completing a vendor application with the City of Wilmington.

How does my company obtain a bid application?

Vendors can request a vendor application by contacting the Procurement and Records Division at (302) 576-2400 or download a copy of the application here.

The application is a fillable PDF form. Print the completed application, sign, and mail to:
City of Wilmington Department of Finance
Division of Procurement & Records, 5th Floor
Louis L. Redding City/County Building
800 North French Street
Wilmington, Delaware 19801

What happens if I am a disadvantaged business?

Disadvantaged businesses will be afforded full opportunity to submit bids in consideration for awards, and they will not be subject to discrimination on the basis of race, color, national origin, or sex.

How can I find out about current bids?

Bid notices are advertised in The News-Journal once a week for two consecutive weeks. Bids are also posted on the City's website at www.WilmingtonDE.gov

If you are a registered vendor for the proposed commodity or service, the Bid notice will be automatically mailed to you.

Is there a fee for bid specifications?

There is no charge for bid specifications for materials, non-professional services, and professional services. You will be charged for construction plans and specifications.

How do I submit a bid?

Bids must be submitted in a sealed envelope and clearly marked with the proper bid number and vendor's name. Bids must be received by the date and time provided in the bid. No bid will be accepted after the date and time specified.

Can I attend a bid opening?

Bid openings are open to the public; vendors are welcome to attend the opening.

Procurement Terms

Bid - A competitively priced, sealed offer made by a potential seller or service provider.

Commodity - Goods and/or services which can be provided by a vendor.

Professional Services - Services rendered by members of a recognized profession including architecture, engineering, land survey, landscape architecture, construction management, geology, and the practice of medicine.

Purchase Order - The City of Wilmington's written document to a vendor formalizing all the terms and conditions of a proposed transaction.